Project Management

5 Project Management apps to help organise your life

Project management apps are a clever way to take the pressure off organising everyday tasks.

5 Best Project Management Apps to Help You Be More Organised

Does it feel like you have too much to juggle? When you are putting everything into working towards your next promotion, organising your personal life can feel daunting.  

Project management apps are a clever way to take the pressure off organising everyday tasks. In this blog post, we review 5 of the best project management apps that will help you organise your life in and out of work. Read on to find the perfect planning solutions to help regain some zen. 


What is Project Management?

In business, project management is planning and carrying out projects to achieve a specific business objective that is beyond the scope of BAU (business as usual) activity. 

In life, many of us regularly engage in personal project management.  Whether it’s organising, training for a marathon, planning a wedding, coordinating a house move or simply keeping on top of meal prep, we often play the role of a project manager.

Using project management apps and understanding project management methodologies is a smart way to make our lives more manageable. 


Project Management Methodologies

There are tons of project management apps on the market. Some of them are free, others are paid. Many also use a ‘freemium’ model where you can use basic features for free but pay to access the advanced features. 

Many project management apps use different project management methodologies. and no methodology is superior to another. The best option depends on how you personally prefer to plan tasks. 

The best project management apps include the following methodologies: 

Kanban Boards

Kanban is a Japanese word for “visual signal” or “card”. 

Kanban boards are horizontal lists of cards that represent tasks. Cards can be moved across to different lists to indicate the status of each task. 

Gantt Charts

Gantt charts use a series of horizontal lines to show tasks that need to be completed over certain periods of time. The size of the lines represents the amount of time allocated to each task. 


Scrum is a method within agile project management that focuses on short, iterative phases of work with regular communication and reassessment of priorities. 

To-do Lists

To-do lists are a simple but effective way of managing tasks that need to get done and are relied on by many. A great sense of achievement comes with ticking something off your to-do list, no matter how big or small the task is.  

5 Best Project Management Apps You Should be Using

Here are 5 of the best project management apps to help you organise your personal and professional life: 

1. Evernote

Evernote is a note-taking tool that is easy and intuitive to use. It works well for personal projects and to-do lists. 

Evernote allows you to capture your thoughts in note form, voice recording, or pictures. You can manage multiple projects at once easily and keep track of deadlines. 

Available for free in its basic form, Evernote also offers paid plans with more advanced features. 

2. Trello

Trello is based on Kanban boards. It offers a brilliantly user-friendly and visually pleasing project management interface. 

Trello allows you to move virtual cards around to indicate project progress in whatever way makes the most sense to you. Because Trello gives users so much flexibility, it is a good idea to agree upon a process if you are using it as a team. 

You can use a basic version for free, or pay to access some of the more business-oriented features. 

3. Asana

Asana is a team project management tool that allows you to set priorities, deadlines, and assign tasks. It is straightforward  to use and has many integration opportunities so you can use it with other apps. 

Free for up to 15 team members, Asana offers paid plans for larger teams. It may not be as visually pleasing as Trello but is possibly simpler to use. There is less discussion needed around how to use it before you get started. 

4. Casual

By using flow charts, Casual offers an innovative visual way to manage projects. This is one of the best project management apps for people who  prefer to execute tasks in this way. 

Casual is free to trial but does come at a cost if you decide you want to continue using it. Intuitive to use, this app is ideal for personal projects and professional projects within small creative teams. 

5. Agantty

Agantty is an incredibly handy and surprisingly simple way to create Gantt charts. And the best bit is - it is entirely free to use. 

This is the perfect project management app for people who enjoy using Gantt charts to manage projects. It takes the hard work out of Gantt chart creation and allows you to get a quick, understandable overview of your project progress. 

Excel in Project Management

We hope that 5 of the best project management apps explored make managing tasks a little easier, whichever methodology you prefer to work with. Find an option that suits you, superpowers your projects, and helps you reclaim some headspace. 

If you have a passion for project management and are in your element balancing tasks, teams, and deadlines, why not take this talent to the next level like one of our project management students? 

Our project management courses equip you with the skills needed to excel as a project manager, whether that’s central to your role or you simply want to add another string to your bow. 

Get in touch with one of our expert career consultants today to find out more. 

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